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Finance area

Royalties calculated, invoiced and chased

The calculation runs every month on revenue synced from each branch's CRM. The invoice goes out, collections follow, and the franchisee sees the base line by line.

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Before

What a royalty spreadsheet ends up costing

A network of a few branches keeps its royalties by hand, and it is right to for as long as that holds. Three things give way first.

The base is self-declared

As long as revenue is typed in by the branch, the royalty rests on what the branch chose to declare, and the head office has no way of knowing.

The statement cannot be checked

The franchisee receives an amount, not a base. They cannot verify what they are paying, so every gap becomes an argument rather than a correction.

Disputes leave no record

A dispute settled over the phone comes back six months later, on a different month, with nobody able to say what was agreed.

The guide: calculating and invoicing royalties
On screen

The month, the branch, and what is still outstanding

Royalties: monthly calculation, collection rate, flagged delays and tracked disputes
The month's calculation, the collection rate, arrears and open disputes.
Royalties as the franchisee sees them: monthly statement, calculation base and an open dispute
The same month from the franchisee's side: their detailed statement, the base used, and the button to dispute a line.
Network collections: open debt files, active payment plans and agencies under watch
Open receivables cases, their payment schedules and the last action taken on each.

The first two screens show the same month: the argument stops because both sides are reading the same line. Screenshots shown in French.

The cycle

Three moments, every month

The cut-off date is the same for every branch. What follows runs on its own up to the chase; what needs a person is flagged, not done in your name.

  1. Revenue comes up

    Each branch's invoices are synced from its own CRM. The base stops being self-declared, and the scope is the same across the network.

  2. The calculation lands

    Flat or tiered rate, floor, cap, ramp-up period: the rules are set agreement by agreement. The statement is issued line by line, on both sides.

  3. Follow-up starts

    Invoice, arrears flagged, graded reminders and receivables cases. A dispute opens a case with the head office instead of triggering one more chase.

No pricing and no duration is stated here, and that is not an oversight: the scope is decided in the demonstration, and the price follows the scope.

Your scale

What is set agreement by agreement

A network rarely runs on a single scale. The rules attach to the agreement rather than to the network, so two generations of franchisees can coexist without a manual exception.

Flat or tiered rate

One percentage, or bands. The band is assessed monthly or annually, and the year-end settlement follows the rule you chose.

Floor and cap

A minimum due even at zero activity, and a maximum where the agreement provides one. Both show on the franchisee's statement; neither is applied quietly.

Ramp-up period

A reduced or zero rate over the first months after opening, with an end that is a date rather than a judgement call.

Advertising fund kept separate

It is calculated like the rest and tracked apart, because it is an earmarked budget the head office has to account for.

The Finance area in the full tour
Frequently asked

What we get asked about the calculation

What is the calculation based on?
On revenue synced from each branch's CRM, following the rule written into the agreement: invoiced or collected, before or after credit notes. The rule is a setting, not an unspoken convention. The guide walks through the three decisions that make up a base.
Does the franchisee have to change invoicing software?
No. Each branch keeps its CRM and carries on working in it: Franchify reads invoices there and can write back to it too. That is what lets the base stop being self-declared without forcing one more tool on the field.
What happens when a franchisee disputes a line?
They flag the line from their own statement. That opens a case with the head office, suspends automatic chasing on that line, and the decision stays attached to the statement. A dispute is not an email: it is an object with a state.
Are collections included?
They switch on like any other module: a queue by age, graded reminders up to formal notice, and payment plans. A network with no use for it never turns it on, and it genuinely disappears.
What about an owned branch network, with no royalties?
The Finance area keeps its point without the royalty part: consolidation, location health, collections. Modules switch on à la carte, so an owned network never opens what does not concern it. See the method for how the scope gets chosen.

A product we show, not one you download

We walk through it on your own network, and we tell you plainly whether you need it today or not yet.

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